Practical information about preliminary reviews of doctoral theses at LTH

All doctoral theses at the Faculty of Engineering, LTH, must be submitted for a preliminary review prior to the public defence. On this web page, practical information is collected to specify the Guidelines for preliminary reviews of doctoral theses.

Guidelines for preliminary reviews of doctoral theses (PDF, 26 kb)

The purpose of the preliminary review is for the reviewers, i.e. faculty opponent and members of the examining committee, to give feedback whether the thesis is of sufficient quality to be presented at a public defence. A pass at a preliminary review is not a pre-approval of the thesis and does not guarantee a pass at a public defence.

Deadlines

The preliminary review takes place after the examining committee and opponent have been decided. The preliminary review must be completed six weeks before the date of the public defence, at the latest. The preliminary review is expected to take two weeks and hence the manuscript must be sent to the reviewer no later than eight weeks before the date of the public defence.

Important dates when introducing preliminary reviews at LTH (PDF, 387 kb) (updated June 2020)

Distributing the manuscript for review

A manuscipt of the thesis is to be sent to the reviewers. The manuscript may be more developed than the version submitted for the registration of the public defence. For compilation theses, also include the papers in at least manuscript form.

The head of department or study director has the responsibility to ensure that the review takes place and that the reviewers get the manuscript in time. However, for practical reasons it is often possible and more suitable to leave the communication with the examining committee and faculty opponent to the main supervisor.

In the event of changes of faculty opponent or members of the examining committee late in the process, it is not compulsory for the new reviewer(s) to take part of the preliminary review.

Managing responses from the reviewers

The reviewers should respond whether the doctoral thesis is suitable for assessment or advise against a public defence. The responses are sent either by e-mail or using the form on this web page. Advice against public defence must be justified by the reviewer. If a reviewer does not communicate any result of the review, even after a reminder, it should be interpreted as a positive response.

If advice against a public defence is given, it should be considered as a recommendation to postpone the public defence. However, it is allowed to proceed with the public defence despite advice against it. The decision to proceed is made, after a dialogue between the doctoral student, the main supervisor and the head of department or study director. The postgraduate education leader (FU-ledare), who coordinates the department, must be informed if a reviewer advises against a public defence.

A new version of the system for registration of a public defence is released in August 2020. Preliminary reviewing is part of the workflow and the main supervisor must document the result from the preliminary review in the system. If no reviewer has advised against public defence, the preliminary review is marked "Approved". If any of the reviewers has advised against public defence, the arguments from the reviewer are added to the text field and the preliminary review is marked "Denied" in the system.

Page Manager: forskarutbildning@lth.lu.se | 2020-08-28