Practical information about midway reviews
The Faculty of Engineering has defined guidelines for midway reviews. On this web page, additional practical information about midway reviews can be found.
The purpose of the midway review is to make an assessment of the doctoral student's programme, in order to plan the remaining part of the education. The midway review is an assessment of the design and content of a doctoral student's programme but not of the individual student's performance. The midway review is only compulsory for doctoral students completing studies leading to a PhD (i.e. not a licentiate). The assessment is carried out by an external reviewer who gives analysis and recommendations from an outsider's perspective.
The review is based on documentation in the individual study plan, in which the comments from the reviewer are added after the review. In the spring 2020, the template for the individual study plan was updated, and the ISP is presently organised in tabs, in the ISP tool. The tabs Progression and learning outcomes as well as Third cycle programme are used to document the midway review, see details in the text below.
Please observe that an ISP must be saved in a new version, to activate fields from the new template.
Documentation in the individual study plan before midway review
If a midway review is planned, this can be documented in the tab Third cycle programme. Information in the tab Progression and learning outcomes must be filled in and discussed at the annual ISP meetings. In this tab, it is documented how the doctoral student's programme meets the degree outcomes in the Higher Education Ordinance for a degree of doctor. It is important to reflect on the interpretation of the outcomes related to the individual doctoral student's programme and how completed activities contribute to the outcomes, as well as identifying remaining activities to meet the outcomes. All of the Higher Education Ordinance degree outcomes form part of the review, however, the doctoral student's programme does not need to have addressed all of the outcomes at the time of the review. There should, however, be a plan ahead.
The division of third cycle studies at the Centre for Engineering Education (CEE) offers support in the process of interpreting degree outcomes for third-cycle studies. Please contact the faculty study director for further information.
Information to the reviewer
The reviewer should be informed that the review is based on the information in the individual study plan and the discussion at the review meeting. The reviewer is supposed to summarise an analysis how well the doctoral student's programme meets the degree outcomes in the Higher Education Ordinance currently and give recommendations for the rest of the programme.
The latest version of the individual study plan is sent to the reviewer, specifically the information in the tab Progression and learning outcomes. The degree outcomes for the degree of doctor, in the Higher Education Ordinance, are found in the individual study plan, and are also summarised in the PDF below. If the department or division has made a subject-specific interpretation of the degree outcomes, this should be sent to the reviewer.
The reviewer will then write a short text with an analysis and recommendations for the remaining part of the education. This text is included in the individual study plan.
Examples on how to conduct a midway review
The midway review must include a meeting between the persons normally taking part of the annual update of the individual study plan. An external reviewer is also invited to the review meeting.
Example 1: Midway review at an ISP meeting
An external reviewer is invited to one of the ordinary ISP meetings half way through the education. The reviewer reads the latest version of the ISP and meeting will focus on how the doctoral student's education relates to the degree outcomes considering completed and planned activities.
Example 2: Midway review at a presentation of the research project
The doctoral student often presents his or her project to external parts during the education. It is possible to carry out the midway review on such an occasion. It is, however, important to consider that the midway review focus on the degree outcomes.
Documentation in the individual study plan after the midway review
At or after the midway review, the reviewer sends conclusions and recommendations to the doctoral student and the supervisor.
In the tab Third cycle programme in the individual study plan, the midway review is marked as completed and the date for the review is added. The reviewer's name, title, higher education institution as well as the analysis and recommendations, are to be documented under the same headline.
If the assessment also results in agreements between the doctoral student and the supervisor these are documented in the ISP, which is signed and locked according to current guidelines for individual study plans.