lunduniversity.lu.se

Denna sida på svenska This page in English

Anonymised assessment and Exam registration

New rules apply from December 2016. The page have been rewritten according to these new rules.

All written invigilated examination are assessed anonymously at LTH. Students are required to register for their exams. The registration is done in the Student Portal

You will be assigned an anonymised assessment code, visible to the lecturer marking the exam and used when registering your results. Lecturers do not have access to the “translation key” to students’ personal identity numbers, thereby establishing a very high level of anonymised assessment.

For courses with few students, where the lecturer may recognise the students’ handwriting, the level of anonymity is slightly lower, but on the whole, the lecturers marking the exam will not know who they are assessing.

Procedure in brief

  • Register for the exam (also the first exam opportunity)
  • Receive your anonymised assessment code from the invigilator
  • Write your anonymised assessment code + a personal identifier (see below) on each submitted sheet of the exam
  • The exam will be marked anonymously
  • If you did not register in advance: Enter your name and "personnummer" on the list next to the entrance of the exam hall. Wait outside until the invigilator / teacher let you in. You may have to wait up to 60 minutes, and there is no right to be admitted if there are no places left. Your exam will not be marked anonymously

New rules as of December 2016

For exams performed after December 1, 2016, new rules applies.

The main difference from previous regulations is that it is never a right to take an exam if you have not registered in advance. If there are places left, there is still an opportunity to be permitted to take the exam.

If you have not registered in advance, you have to write up a list adjacent to the entrance of the exam hall and then wait (up to 60 minutes) to be assigned a seat. If you enter the exam hall without having been assigned a place, you will be expelled from the exam.

Remember to check that you have registered correctly!

Exam periods and registration periods

Academic Year Exam Period Type Registration
opens
Registration
closes
Exam Period
begins
Exam Period
ends
2016/17 1 Exam 2016-10-03 2016-10-17 2016-10-24 2016-10-29
2016/17 2 Re­exam 2016-11-28 2016-12-13 2016-12-21 2017-01-04
2016/17 3 Exam 2016-12-12 2017-01-02 2017-01-09 2017-01-14
2016/17 4 Exam 2017-02-20 2017-03-06 2017-03-13 2017-03-18
2016/17 5 Re­exam 2017-03-27 2017-04-10 2017-04-18 2017-04-22
2016/17 6 Exam 2017-05-08 2017-05-22 2017-05-29 2017-06-03
2016/17 7 Re­exam 2017-05-15 2017-05-29 2017-06-05 2017-06-10
2016/17 8 Re­exam 2017-07-24 2017-08-07 2017-08-14 2017-08-26

Which assessments/exams are included?

Only written invigilated exams are anonymous and require students to register.

However, the system applies to both the first exam opportunity and retake exams.

The system is rarely used for take-home exams, oral exams, quizzes or written assignments. The system could be used for these purposes, but then it will be determined at the course level, in which case the course instructor will inform their students.

If the course is offered by a non-LTH department and combines students from other faculties, it is not certain that the exam will be marked anonymously. Check with the course instructor if you wish to know what applies to your course.

Registration requirement

For the system to be able to handle anonymised assessment codes, students must register for exams (through the Student Portal), both the first exam opportunity and retake exams. Virtually all exam registrations take place through the Student Portal (see exception below under ‘If you are unable to register’).

Failure to register within the allotted time may still allow you to take the exam, but is subject to availability (desk places and copied exam scipts). However, you will not be made anonymous; rather, you will need to write your personal identity number and name on the exam.

[New rule as of December 1 2016] It is the responsibility of non-registered students on arrival at the exam hall to notify (on a list) that they did not register previously, and then wait up to 60 minutes outside the hall until everyone who have registered are seated in the hall. As a non-registrated student, you are never to enter the hall  without having been designated a place.

For first take exams in courses in the first year of studies after study period 1 and 2, the department should always ensure that there are enough places for all students in the course, even those sho have not registered.

 

 

How is it done?

  1. When it is time to register for an exam, an email is sent to all students at LTH (similar to the course application and semester registration). Emails are sent for each exam period, including retake exam periods, so you will not necessarily need to register each time you receive such an email. The email is sent the same day as the exam is open for registration. Usually registration stays open for two weeks; the registration deadline will be included in the email.
  2. You shall register for the exams that you wish to take during the exam period, before the deadline. You do not need to remember your anonymised assessment code.
  3. At the exam, the invigilator will give you the anonymised assessment code in connection with checking your ID. Write down the code on the exam cover sheet (in front of the invigilator), and then write the same code on all sheets of the exam.
  4. You must also write down a so-called personal identifier (see below) on the cover sheet and on all sheets of the exam (more information below).
  5. Teaching staff will only see the anonymised assessment code when marking your exam.
  6. After marking your exam, the lecturer will submit a list of all the results to the administrator (digitally or on paper) who will enter the results for each anonymised assessment code in Ladok.
  7. Before the examiner verifies the results by signing, he/she can see which code belongs to each student (as required by Swedish law).
  8. When the grades are set and reported into Ladok, you will receive a confirmation email (as before), and you are able to see your results through the Student Portal.
  9. If you wish to have access to your anonymised assessment code at a later date (useful when given exam feedback) you may retrieve them at https://kurser.lth.se/minakurser/ (bottom of the page)

Do you need any special support?

If you have access to exam support (additional time, opportunity to sit in private etc.), you must submit a request both to the relevant teaching staff and through the Student Portal.

You must notify your course director of your special support request no later than two weeks before the course exam. This applies even if the exam registration system allows for more time to register, in order to give us sufficient time to meet your requests. The Student Portal is generally open for requests from three to one week before the exam period starts (see below for exact dates). 

Also if you are taking the exam in another location you will receive the anonymised assessment code from the invigilator (provided that you have also registered in the Student Portal).

Personal identifier

To ensure that your exam in the end can be connected to you, and in case something goes wrong with the anonymised assessment code (it is quite short so there is some risk of confusion due to sloppy writing), you will need to include a so-called personal identifier on all submitted sheets of the exam – in addition to the code.

The personal identifier is a short phrase, a code or a brief sentence of your choice. It can be anything, but not something that can reveal your identity. If you want, you can use the same personal identifier for all exams during one exam period. Do not share information about your personal identifier with anyone.

The anonymised assessment code shall be written at the top of the sheet, but the personal identifier preferably at the bottom.

Normally, the personal identifier is not used at all, but if something goes wrong and it is needed to identify exams not otherwise distinguishable by the department, they will contact the students in question for help identifying the exams. Hopefully, this will only be needed on very few occasions.

If you are unable to register

In some cases, you will not be able to register for an exam. This is because the course/exam does simply not exist as a registration option in the Student Portal. Not being able to register may be a result of various factors. 

If you are unable to self-register you may register through your department’s programme/course administrator. This is possible in most cases (and required to receive an anonymised assessment code), but there are exceptions in which you will not be able to receive a code and will have to take the exam without anonymity.

  • If the course version is outdated
    When you started the course it had other so-called exam codes (e.g. if the number of credits or grading scale has changed for the course components).
  • If you are not registered on the course
    Make sure that you are registered on the course. Once you have been registered by the administrator, you can self-register for the exam (provided that the deadline has not expired).
  • If you are trying to improve your grade
    If you have already received a passing grade on the exam, but you want a retake to receive a higher grade.

In April 2016 these causes for you not being able to register for the exam were eliminated

  • If you changed programmes
    If you have changed programmes and you already started the course you wish to register for as part of your previous programme, you are now able the register for the exam yourself.
  • If you have leave of studies (registered in Ladok), you can now register for the exams on courses you began before the leave.

If you do not receive an anonymised assessment code

If something goes wrong and you are not assigned an anonymised assessment code at the exam, you must write your name and personal identity number on the cover sheet and on all sheets of the exam. It is more important to be able to determine who took the exam than to have it corrected anonymously.

Never leave the exam without having written the anonymised assessment code (+ personal identifier), or your personal identity number + name on all submitted sheets.

Ensure that you have registered

Make sure you have registered for your exam! This is even more important since the new rule says that non-registered students who do not report on a list by the entrance and wait until they are let in will be rejected from the exam.

The easiest way to check that you are properly registered is to log in again (to the Student's portal) and go to the exam service. If it is stated there that you are registered you are sure that this is the case.